Program Eligibility Requirements:
Participation in the 1122 Program is available to California State and local governments to purchase equipment for Counter Drug, Homeland Security, and Emergency Response activities. Requirements for an agency to purchase equipment are they must certify in the 1122 program for CD, HS, and or ER. Each participating agency must select one activity per certification letter but certify in all three.
In those instances where the status of the agency cannot be determined, the requesting agency must contact the State Point of Contact (SPOC) for further determination.
Certification does require that an agency has as a part of its mission one or all three of the below activities, depending on what activity they certify in:
A requirement to enforce anti-drug laws or engages in or support prevention, intervention, or suppression activities related to counter drug.
A requirement for first responders plus emergency management, public health, clinical care, public works, and other skilled support personnel (such as equipment operators) that provide immediate support services during prevention, response, and recovery operations. The emergency responder community consists not just of fire, law enforcement, and medical immediate responders to an accident or emergency situation but also of the infrastructure that supports them and other emergency response organizations.
A requirement for homeland security to prevent and protect California from terrorist attacks within the United States; reduce America’s vulnerability to terrorism, major disasters, and other emergencies; and minimize the damage and recovery from attacks, major disasters, and other emergencies that occur.
To become certified for participation, the agency must submit a letter requesting certification in CD, HS, and/or ER to the California Public Safety Procurement Program (1122 Program). The prepared letter is reviewed and if approved, a letter is sent to the agency authorizing their participation in the selected activity.
Certification Request Letter Components: Pursuant to NDAA of 1994 & 2009, the State of California (Cal EMA) is required to establish procedures for program participation. Each agency must certify in one or all programs (Counter Drug, Homeland Security, or Emergency Response). There must be one separate certification request for each activity chosen.
Certification requests must include:
Agency name and the last four digits of the agency’s National Criminal Identification Code (NCIC) number if available; hereafter referred to as Agency #.
Agency street address with telephone number, fax number, and email address.
An overview of the problem in the agency’s jurisdiction, including a strategy being implemented to counteract the problem. Agencies need to be very specific as to the strategy to be employed and how the 1122 Program will assist in this mission. An example would be if the agency is certifying in Homeland Security then the problem would be about their Homeland Security issues and how the 1122 Program can help resolve these issues.
Identification of a person or persons, authorized to requisition, sign for, and authorize payment for equipment/supplies on behalf of the requesting agency. These individuals must be paid employees of the applying agency. Each agency may have as many points of contact as they wish. They can be different for each certification or the same for all 3 certifications.
A statement acknowledging that the agency executive officer will notify the PSPP office in the event of changes in the requesting officer(s).
That it is understood that a transfer of funds must be provided prior to the request, in accordance with Title 10USC381 (Appendix 1).
Upon receipt of the requested equipment or supplies, the ordering/receiving agency will inspect the shipment in order to ensure that all items have been received and that they were in good order. The receiving officer will then complete the Stock Received Report and fax it to Cal EMA, Accounting. At this time the payment will be issued to the vendor.
That the agency receiving equipment or supplies agrees to hold the Federal Government, the State of California, and the California Emergency Management Agency harmless in the event of any lawsuit or claim arising as a result of the acquisition, use, or disposal of such equipment procured under the program.
The Certification Request Letter must be prepared on agency letterhead and signed by the agency chief executive. When the certification request letter has been completed send the request to the following address:
California Governor’s Office of Emergency Services
California Public Safety Procurement Program (PSPP)
Attn: 1122 Program
3650 Schriever Ave
Mather, California 95655
Upon receipt of the certification request letter(s), PSPP will review the request for accuracy and content. If the letter satisfies the requirements of the program, certification approval will be made by the State Point of Contact. Program acceptance notification will be returned to the agency via FAX or mail. Certified agencies should retain a copy of the program certification letter in their administrative files. Reference documents, booklets, and ordering forms will be mailed or e-mailed.
Changes to State and Local Agency’s 1122 Staff:
In the event that there is a change to the agency’s Point of Contact, the PSPP office must be notified in writing, identify the replacement, and signed by the agency executive officer. If the agency’s executive officer changes, a letter requesting a new certification request must be sent to the PSPP Office. The new executive officer must sign this notification letter. For executive officer changes, new orders will not be accepted until the agency has completed its new certification and has been approved by the State Coordinator.
Participating agencies must send a letter signed by the agency executive officer to the PSPP once every 2 years, from the date that they were certified into the program stating that there are no changes to the agency’s staff.
GSA Vehicle Purchase Program (AUTOCHOICE):
AutoChoice is an online vehicle ordering system, which allows local governmental agencies certified in the 1122 Program to:
- Choose Vehicles by make and model.
- Compare base prices and equipment options
- Compare miles per gallon (MPG)
- Select your vehicle color (2-tone is not available)
- View GSA minimum requirements and manufacturer vehicle specifications
- Select a dealership for a delivery
- Check the status of the ordered vehicle
Through AutoChoice, agencies are authorized to purchase vehicles to support Counter Drug, Homeland Security, and Emergency Response activities. Listed below are the types of vehicles available for purchase:
Law Enforcement Vehicles
Sedans and Station Wagons
Cab and Chassis
Vans (Passenger and Cargo)
Stake Bed and Dump Truck
In September of each year, GSA’s Vehicle Program establishes contracts with major domestic automobile manufacturers. GSA has contract coverage from September through August for AutoChoice vehicles. All agencies should submit their orders as early as possible to ensure the availability of selected vehicles. Traditionally, production cut-offs of most vehicle types usually begin in early August. Agencies interested in purchasing vehicles under this program should submit the following documents:
The GSA Pre-Authorization Form
The AutoChoice Price Comparison Summary Page
The AutoChoice Price Discount Page
The AutoChoice Clarifications Page
The AutoChoice Quantity and Color Selection Page
Upon receipt of a Pre-Authorization order, the 1122 Program Staff will verify the information and then send a GSA Order form to the requesting agency.
The agency will then:
Verify order information
Sign and return the GSA Order Form to the 1122 Program staff.
Transfer funds to Cal EMA Accounting (check must include order number and agency name)
Once the order is received the receiving agency will verify the quantities ordered/received.
Complete, sign, and forward the Stock Received Form to Cal EMA-Accounting for release of payment
Agencies making vehicle purchases will receive advance order placement confirmation from GSA AutoChoice, along with an anticipated shipment date as soon as it becomes available. Vehicle orders can range from 90-150 days for shipment after receipt of the order by the manufacturer. Vehicles are then shipped to the automobile dealership nearest to the purchasing agency. The dealership notifies them when the vehicle is available. The purchasing agencies are reminded that a thorough inspection of the vehicle should be made prior to acceptance to ensure all options requested are included. They must then notify the PSPP immediately if there are discrepancies.
Prior to acceptance, the agency must ensure that all prerequisite documentation, such as the ownership certificate has been received.
Agencies must be aware that GSA does not collect California sales taxes and fees through the AutoChoice Program and that the registration and user taxes are the responsibility of the certified agency.
Click on the blue bar in the center of the page that says “visit this web page now”
First-time viewers must register. To do so, select “Click here to register in AutoChoice”. This will take you to the registration for the new user’s page. . Once you complete this page you will have viewer access to AutoChoice.